FIND A LOCATION
The key to great corporate parties is balancing structure with fun; plan early, know your group, and choose a venue built for work and play.
“Not another corporate event…” is what you don’t want to hear from your coworkers. So how can you plan something that stirs up motivation, spirit, and fun? This guide walks you through every step, from setting goals to picking the perfect venue. Plus, a consolidated corporate party checklist at the bottom!
Step 1: Define Your Corporate Event Goals
Before booking a venue or picking a menu, get clear on why you’re hosting the event. Corporate events work best when they’re tied to a specific purpose. Think about what success looks like. Do you want people laughing together by the end of the night? Building stronger relationships across departments?
Common goals for corporate parties include:
- Strengthening team bonds and communication
- Celebrating a product launch or company milestone
- Boosting morale after a busy quarter
- Welcoming new employees
- Rewarding top performers
Step 2: Set A Budget And Guest List
Your budget and guest count go hand in hand, and nailing both down early will save you headaches later. Start with a realistic number, then work backward to figure out what’s possible. Include costs like transportation, decorations, or gratuities.
A quick breakdown might look like this:
- Small Team (10-20 People): $500-$1000 for food, activities, and drinks
- Mid-Size Group (30-50 People): $1,500-$3,000 for a venue with multiple activities
- Large Company Event (75+ Oeople): $5,000+ for a full private space with catering
Choose The Right Event Venue
Your venue sets the tone for the entire event. Look for a space that can comfortably fit your group while offering activities that keep people engaged, not just standing around with a drink in hand. A venue with multiple activity options, like bowling, arcade games, or axe throwing, means there’s something for everyone, no matter their interests.
Plan Activities And Entertainment
The activities you choose can make or break your event. Mix things up so there’s a little something for every personality in the room. We’ve added some fun ideas below!
Interactive Entertainment
- Virtual reality experiences
- Escape rooms
- Augmented reality bowling
Team-Building Activities
- Trivia competitions
- Scavenger hunts
- Group bowling tournaments
Games And Competitions
- Bumper cars
- Laser tag battles
- Arcade game high-score challenges
Food And Drinks
- Build-your-own pizza bar
- Shareable appetizer platters
- Full bar service with signature cocktails
Plan For Different Group Sizes And Interests
Not every employee wants the same thing out of a corporate party, and that’s okay! Some people want high-energy games, while others prefer quieter conversation over good food. That means you need a variety of spaces and activities so guests can choose their own adventure. Try a private room paired with open activity areas to give everyone room to find their comfort zone.
Make Your Event Inclusive And Accessible
An inclusive event means everyone can participate, regardless of mobility, dietary needs, or personal preferences. Ask about accessibility features when booking your venue, and always offer food options for common allergies and dietary restrictions.
Create A Schedule And Event Timeline
A loose schedule will keep your event moving without feeling rigid. Build in buffer time for mingling and unexpected delays.
Sample Timeline:
- 5:00 PM: Arrival and welcome drinks
- 5:30 PM: Opening remarks
- 6:00 PM: Activities begin
- 7:30 PM: Dinner service
- 8:30 PM: Awards or recognition
- 9:30 PM: Wind down and departures
Promote Employee Engagement Before And During The Event
Build excitement ahead of time with teaser emails, countdown posts, or a sign-up sheet for activity preferences. During the event, encourage participation with friendly competitions, prizes, or shoutouts for team wins.
Corporate Event Ideas For Different Occasions
The occasion will shape the vibe of your event. Here are a few ideas to match the moment:
- Holiday Parties: Festive decor, themed cocktails, and gift exchanges
- Team Celebrations: Casual bowling nights or arcade tournaments
- Company Milestones: Formal dinners paired with recognition awards
- Employee Appreciation Events: Relaxed outings with plenty of food and games
Your Final Corporate Event Planning Checklist
- Define clear goals for your event
- Set a realistic budget and guest count
- Choose a flexible, activity-rich venue
- Mix up entertainment options for all interests
- Plan for accessibility and dietary needs
- Build a simple timeline with buffer time
- Promote engagement before and during the event
Try Stars and Strikes’ Fun, Flexible Event Packages!
Stars and Strikes makes planning corporate events simple and fun, with private party spaces, activities for every group size, and food everyone will love. Whether you’re hosting a holiday bash or a team celebration, our personal party planners handle the details so you can focus on having a good time. Check out our event page for more information!
